Старший/-а помічник/-ця / Senior Information Management Assistant (CCCM)

Open to Internal and External Candidates

Position Title: Senior Information Management Assistant (CCCM)
Duty Station: Kyiv
Classification: G6
Type of Appointment: Special Short-Term, Six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 04 September 2022

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context: 

Under the overall supervision of the Chief of Mission and the Programme Manager (CCCM) and the direct supervision of the Information Management (IM) Officer (CCCM), the successful candidate will support Camp Coordination and Camp Management Unit in information management and GIS for the Ukraine Response program.

Core Functions / Responsibilities: 

1. Assist in monitoring data collection activities of the implementing partner and its field team of the IDP Sites Monitoring Team Project, utilizing relevant software, such as Excel, Kobo toolbox, SPSS, Power BI, GIS etc
2. Guide and monitor data inputs, including cleaning, analysis, and improving the reliability of provided data and information.
3. Assist in the overall data management of IOM CCCM projects, including development and management of IDP sites databases, and verification of beneficiary lists.
4. Provide support to the implementing partner in the development and improvement of data management systems (kobo surveys, information sheets, and other data visualization).
5. Share and disseminate information products to relevant actors, including CCCM Cluster and partners.
6. Draft reports based on collected data in coordination with the implementing partner and field team.
7. Support in reporting and analysing qualitative and quantitative data, assuring data consistency, giving statistic information and mapping of collected data
8. Design and produce the needed input/output forms, reports, updates and other documentation materials for the databases systems.
9. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• High School Diploma or Certificate with at least six years of professional work experience; or
• Bachelor’s degree or equivalent in International Relations, Sociology, Political Science, Business Administration, Engineering or a related field from an accredited academic institution with four years of professional work experience.

Experience 

• Experience in Information Management related tasks, including data collection, cleaning, and analysis, and development of Information Management Products.
• Experience with handling confidential data and demonstrated understanding of different data collection methodologies
• Experience in analyzing statistical information; Experience in drafting survey questionnaires and reports on social humanitarian operations;
• Advanced use of Microsoft software such as Word, Excel (pivot tables, functions etc.), and PowerPoint.
• Advanced experience in the use of Information Management related software such as SPSS/R, KoBo toolbox, Power BI, and GIS;
• Experience working in Humanitarian operations, ideally in Camp Coordination and Camp Management operations.
• Experience working with a non-governmental organization and/or international organization is an advantage.

Skills

• Knowledge of data analysis and process.
• Advance Computer literate – knowledge of MS office – word, excel, powerpoint, KoBo toolbox, Power BI, and GIS.

Languages

Fluency in English, Ukrainian is required.

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and security clearances.

A prerequisite for taking up the position is legal residency in the country of the duty station and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications on Personal History Form to [email protected] by 04 September 2022 the latest, referring to this advertisement in the subject line of your message.

Only shortlisted candidates will be contacted.

Posting period:

From 26.08.2022 to 04.09.2022.